PRC-2015 Instructions Memo 3856
Dt.26.05.2015
Andhrapradesh Government has issued Circular Memo. No.3856-A/29/A2/HRM.V-PC/2014 Dated: 26-5-2015 according to Recommendations by Pay Revision Scales, 2015 – Issued Procedural Instructions for fixation of pay of employees in the Revised Pay Scales, 2015 and Audit of Claims.
It has been decided to take up fixation of pay in the Revised Pay Scales under the Comprehensive Financial Management System (CFMS). And the following instructions are issued for effective implementation of the above orders. These instructions are applicable to the -
a. Departments of Secretariat, Heads of Departments, Heads of offices/ Officers in charge of establishment for fixation of pay in the Revised Pay Scales, 2015 in accordance with the rules stipulated in the G.O first cited.
b. Drawing and Disbursing Officers for preferring claims of arrears of salaries in the Revised Pay Scales, 2015 in accordance with the G.Os. second to fifth cited.
c. Audit Officers for audit of claims of fixation of pay in the Revised Pay Scales, 2015 in accordance with the orders issued in G.O.s cited.
(a) Instructions to the Departments of Secretariat, Heads of Departments; Heads of Offices/Officers looking after establishment:
(a) Pay as on 01.07.2013;
(b) Existing Scale of Pay with Grade;
(c) Increments sanctioned during the period from 01.07.2013 to 31.05.2015;
(d) Promotions /transfers/ other appointments (such as School Assistant being appointed as Mandal Education Officer) during the period from 01.07.2013 to 31.05.2015;
(e) Period(s) of leaves availed and any unauthorised absence during the period from 01.07.2013 to 31.05.2015;
(f) Period of suspension if any during the period from 01.07.2013 to 31.05.2015;
(g) punishments of stoppage of increments with/without cumulative effect.
(ii) The Heads of offices who have entered increment and promotion data for their employees shall re-access the PRC module to enter additional information relating to allowances in the new format given under tab “add any pay change and allowances details”.
(iii) After capturing these details, the Head of the office concerned shall run the program. The system generates:-
a) pay fixation in the Revised Pay Scales, 2015
b) Pay from time to time from 1.7.2013 to 31.5.2015 with modifications such as increments, fixation of pay on promotion etc.,
c) Dearness Allowance on the Revised pay;
d) House Rent Allowance on the Revised Pay with reference to place(s) of duty
e) City Compensatory Allowance on the Revised Pay with reference to place(s) of duty;
f) Emoluments in the Revised Pay Scales, 2015 from 1.7.2013 to 31.5.2015 (Pay due)
g) Existing Emoluments (in the Revised Pay Scales, 2010) from 1.7.2013 to 31.5.2015 (Pay drawn)
h) Difference in pay to be claimed.
(iv) The Head of the office verifies the pay fixation and other particulars with reference to the entries in the Service Register and approves it after satisfying that the pay fixation is in order. 3
(v) The system generates the order on fixation of pay in the Revised Pay Scales, 2015 from 1.7.2013 and regulating the pay fixations from time to time thereupon.
(vi) In case when Head of the Office is not competent to fix the pay or approve the fixation ,the competent authority shall approve the fixation and return to the Head of the Office for claiming the arrears.
(b) Instructions to the Drawing and Disbursing Officers
(i) After approval of the claim, the system generates A.P. T.C. Form No. 47 duly indicating the arrears of pay fixation.
(ii) The claims shall be in three parts but in one bill:
Part-I: From 01.07.2013 to 01.06.2014 for which the fixation is notional.
Part-II: From 02.06.2014 to 31.03.2015 for which arrears of pay fixation in the Revised Pay Scales, 2015 are to be paid as per the orders that will be
issued separately.
Part-III: From 01.04.2015 onwards to the date of fixation of pay in the
Revised Pay Scales, 2015 for which the arrears shall be paid in cash.
(iii) The DDO concerned shall verify the arrear claims with reference to the amounts drawn by the employee. After thorough verification, shall sign the Bill and prefer the claim at the Treasury Officer/Pay and Accounts Officer, Hyderabad, after making necessary entries in the service book under proper attestation.
(iv) The system also generates a statement indicating as to how much of the amounts worked out due to fixation in Revised Pay Scales, 2015 are adjusted notionally, amounts calculated from 02.06.2014 to 31.03.2015 and amount paid in cash from April, 2015 which shall be communicated to the respective employees.
(vii) The claims on account of fixation of pay in the Revised Pay Scales, 2015 shall be preferred in duplicate and presented to the District Treasury Officer / Pay and Accounts Officer, Hyderabad. The bill should be superscripted in “RED INK” as “Claim for Pay Fixation arrears in the Revised Pay Scales, 2015” to make it distinct from other bills along with service register.
(viii) The Drawing Officer shall ensure that the bills are supported by proper sanction orders and schedules required in respect of the claim in duplicate indicating the details of the employees, before submitting the claims to District Treasury Officer/ Pay and Accounts Officer, Hyderabad/ as the case may be.
(ix) All the Drawing Officers are directed to ensure that the bills are drawn as per the above orders under CFMS modules. The amounts payable in cash shall be credited to the respective bank accounts of the employees through CINB account maintained by treasuries.
(x) If the Audit Authorities report any erroneous pay fixation, the Drawing Officer should check again, with reference to the pay fixation already approved. If pay fixation was approved by a higher authority, the fact should be reported by the Drawing Officer to the concerned Audit Authority. Suitable action should be taken to rectify the erroneous fixation if any immediately.
(xi) In case of Heads of offices/ Heads of Departments the pay fixations generated shall be submitted to the competent authorities/Heads of Departments or to the administrative departments of Secretariat concerned for approval of pay fixations. However, the procedure of drawal shall be as per the guidelines indicated above.
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